GABS Charter

1. Purpose

• 1.1. To promote the welfare of graduate students in the Department of

 

• Biological Sciences at the University of Maryland, Baltimore County Campus.

 

• 1.2. An association of its graduate students is herein formed to be

 

• known as the Graduate Association of Biological Sciences (GABS).

 

• 1.3. The main objectives of the association are as follows:
  • 1.3.1. To improve the quality of graduate studies within the Department

 

• • of Biological Sciences.

 

• • 1.3.2. To maintain effective communications between graduate students,

 

• • and between the Faculty and graduate students within the department.

 

• • 1.3.3. To serve as a forum for discussion of issues relevant to graduate

 

• students in the biological sciences.

2. Membership

• 2.1. All graduate students registered in the Graduate School of UMBC

 

• through the Department of Biological Sciences are members of GABS. This

 

• includes, but is not restricted to, all full-time, part-time, provisional,

 

• “special”, Applied Molecular Biology (AMB), and Marine Estuarine

 

• and Environmental studies (MEES) students. Excluded are students who have

 

• passed their thesis defense, but who have not yet graduated, and those

 

• students enrolled under continuous registration who have left UMBC.

 

• 2.2. Members are eligible to:
  • 2.2.1. Hold a position on the Executive Committee.

 

• • 2.2.2. Participate in general meetings and committee work.

 

• 2.2.3 All other rights that may be determined in the future.

3. Executive Committee

• 3.1. The Executive Committee (EC) will be composed of four elected representatives

 

• of the GABS membership with titles as follows: President, Vice President,

 

• and two (2) Symposium Co-chairpersons.

 

• 3.2. The responsibility of the EC as delegates of the GABS membership

 

• is to conduct GABS business in accordance with the objectives of the charter.

 

• 3.3. The EC will have the authority to:
  • 3.3.1. Form committees and representative positions as deemed necessary

 

• • to conduct GABS business.

 

• • 3.3.2. Solicit funds for GABS activities.

 

• • 3.3.3. Set GABS operational policy within the confines of the objectives

 

• • of the charter or as specified by the general membership.

3.4. The administrative hierarchy within the EC will be structured as
follows (in descending order of rank):

• • 3.4.1. President – This person will serve as the primary representative

 

• • of GABS. Duties of this office include presiding over general and EC meetings,

 

• • directing the activities of GABS, and assuring student representation at

 

• • the Faculty meetings.

 

• • 3.4.2. Vice President – As secondary representative of GABS he/she has

 

• • the responsibility of monitoring committee activities, substituting in

 

• • the Presidents absence, directing and supervising the yearly elections,

 

• • maintaining a written record of meetings, and maintaining communication

 

• • between the students and GABS organization. They will also attend the Graduate

 

• • Committee meetings as the GABS representative.

 

• • 3.4.3. Symposium Co-chairpersons (2) – Responsibilities are inclusive

 

• • of all the functions necessary to prepare and plan the annual Departmental

 

• • Symposium, including communicating with possible speakers, organizing location

 

• • of function, and pursuing funding options on behalf of GABS.

3.5. Members of the EC serve one year from election to election, but
there is no limit to the number of terms each may serve.

3.6. Should at anytime a member of the EC not perform their duties as
specified in paragraph 3.4. any member-at-large lay initiate a vote of
no-confidence as detailed in paragraph 4.3.7.

4. Election Rules and Regulations

• 4.1. Any member may be candidate for any offices of the EC.

 

• 4.2. Elections for the EC will be held during the May monthly meeting

 

• each year. All nominees must verbally agree to perform their office if

 

• elected.

 

• 4.3. Election procedures are as follows:
  • 4.3.1. All ballots are secret and counted by two vote counters appointed

 

• • by the Vice President. Nominees may not serve as vote counters.

 

• • 4.3.2. Ballot collection procedure is at the discretion of the EC with

 

• • prior approval of the general membership.

 

• • 4.3.3. Nominees are elected to the EC by a vote of 50% plus 1 vote of

 

• • the voting members.

 

• • 4.3.4. Runoff elections will take place within 2 weeks if nominees do

 

• • not receive a 50% plus 1 vote of the voting members. In the case of three

 

• • nominees for one position the two candidates with the largest number of

 

• • votes will be in the runoff.

 

• • 4.3.5. If there is only one candidate for a position on the EC he/she

 

• • will automatically take that position unless there is significant no-confidence

 

• • in which case he/she must receive 50% plus 1 vote of the voting members

 

• • to be elected.

 

• • 4.3.6. Vacancies created by Executive Committee member resignation or

 

• • no-confidence votes prior to completion of the one year term shall have

 

• • their position filled by the next ranking EC member. A special election

 

• • will then be called to fill the vacancy of the lowest ranking office. If

 

• • multiple resignations (voluntary or otherwise) occur at one time, the membership

 

• • may call for a special election to fill the vacancies as necessary.

 

• • 4.3.7. Any member-at-large may initiate a “vote of no-confidence”

 

• • for any member of the EC for failure to carry out the responsibilities

 

• • of the office, poor representation, or both. After a motion for no-confidence

 

• • is seconded, a 50% plus 1 of a quorum of members is required to remove

 

• • the individual from office. The vote shall take place during the next regularly

 

• • scheduled general meeting. The voting procedure shall be the same as for

 

• • the general election.

 

• • 4.3.8. Members may vote by proxy by either a) assigning their vote to

 

• • another member, or b) designating in writing to another member for whom

 

• • they wish to vote.

 

• • 4.3.9. A quorum necessary for voting on GABS elections, and votes of

 

• no confidence shall consist of one-third (1/3) of the eligible membership.

5. Responsibilities of Committee and Representatives

• 5.1. Committees, headed by a chairman, have the responsibility of conducting

 

• the business of the committee toward the fulfillment of the goals of that

 

• committee.

 

• 5.2. Representatives of GABS are delegates to groups associated with

 

• UMBC. The Representative has the responsibility of communicating GABS viewpoints

 

• to the groups they are delegates to. The Representative must also communicate

 

• to GABS the policies and information disseminated by the respective groups.

 

• 5.3. Should at anytime a Chairman or Representative not perform their

 

• duties as specified in paragraphs 5.1. or 5.2., respectively, the EC will

 

be empowered to replace that individual.

6. General Meetings – Procedure

• 6.1. The frequency and time of the meeting is at the discretion of the

 

• EC as is deemed necessary for efficient operation of business and communications

 

• to the membership.

 

• 6.2. Agendas and announcements are the responsibility of the President.

 

• 6.3. Members attending a meeting have voting privileges on motions made

 

• during the meeting. Signed proxy votes for absences must be submitted to

 

• a member of the EC before the meeting. Those members choosing not to attend

 

the meeting, either in person or by proxy, relinquish their right of voice.

7. Charter Amendments

• 7.1. This charter may be amended to anytime as deemed necessary by the

 

• membership.

 

• 7.2. Said amendments require a 2/3 majority vote of 2/3 of eligible

 

members (as defined in paragraph 2.1.).