1. Purpose
1.1. To promote the welfare of graduate students in the Department of
Biological Sciences at the University of Maryland, Baltimore County Campus.
1.2. An association of its graduate students is herein formed to be
known as the Graduate Association of Biological Sciences (GABS).
1.3. The main objectives of the association are as follows:
1.3.1. To improve the quality of graduate studies within the Department
of Biological Sciences.
1.3.2. To maintain effective communications between graduate students,
and between the Faculty and graduate students within the department.
1.3.3. To serve as a forum for discussion of issues relevant to graduate
students in the biological sciences.
2. Membership
2.1. All graduate students registered in the Graduate School of UMBC
through the Department of Biological Sciences are members of GABS. This
includes, but is not restricted to, all full-time, part-time, provisional,
"special", Applied Molecular Biology (AMB), and Marine Estuarine
and Environmental studies (MEES) students. Excluded are students who have
passed their thesis defense, but who have not yet graduated, and those
students enrolled under continuous registration who have left UMBC.
2.2. Members are eligible to:
2.2.1. Hold a position on the Executive Committee.
2.2.2. Participate in general meetings and committee work.
2.2.3 All other rights that may be determined in the future.
3. Executive Committee
3.1. The Executive Committee (EC) will be composed of four elected representatives
of the GABS membership with titles as follows: President, Vice President,
and two (2) Symposium Co-chairpersons.
3.2. The responsibility of the EC as delegates of the GABS membership
is to conduct GABS business in accordance with the objectives of the charter.
3.3. The EC will have the authority to:
3.3.1. Form committees and representative positions as deemed necessary
to conduct GABS business.
3.3.2. Solicit funds for GABS activities.
3.3.3. Set GABS operational policy within the confines of the objectives
of the charter or as specified by the general membership.
3.4. The administrative hierarchy within the EC will be structured as
follows (in descending order of rank):
3.4.1. President – This person will serve as the primary representative
of GABS. Duties of this office include presiding over general and EC meetings,
directing the activities of GABS, and assuring student representation at
the Faculty meetings.
3.4.2. Vice President – As secondary representative of GABS he/she has
the responsibility of monitoring committee activities, substituting in
the Presidents absence, directing and supervising the yearly elections,
maintaining a written record of meetings, and maintaining communication
between the students and GABS organization. They will also attend the Graduate
Committee meetings as the GABS representative.
3.4.3. Symposium Co-chairpersons (2) – Responsibilities are inclusive
of all the functions necessary to prepare and plan the annual Departmental
Symposium, including communicating with possible speakers, organizing location
of function, and pursuing funding options on behalf of GABS.
3.5. Members of the EC serve one year from election to election, but
there is no limit to the number of terms each may serve.
3.6. Should at anytime a member of the EC not perform their duties as
specified in paragraph 3.4. any member-at-large lay initiate a vote of
no-confidence as detailed in paragraph 4.3.7.
4. Election Rules and Regulations
4.1. Any member may be candidate for any offices of the EC.
4.2. Elections for the EC will be held during the May monthly meeting
each year. All nominees must verbally agree to perform their office if
elected.
4.3. Election procedures are as follows:
4.3.1. All ballots are secret and counted by two vote counters appointed
by the Vice President. Nominees may not serve as vote counters.
4.3.2. Ballot collection procedure is at the discretion of the EC with
prior approval of the general membership.
4.3.3. Nominees are elected to the EC by a vote of 50% plus 1 vote of
the voting members.
4.3.4. Runoff elections will take place within 2 weeks if nominees do
not receive a 50% plus 1 vote of the voting members. In the case of three
nominees for one position the two candidates with the largest number of
votes will be in the runoff.
4.3.5. If there is only one candidate for a position on the EC he/she
will automatically take that position unless there is significant no-confidence
in which case he/she must receive 50% plus 1 vote of the voting members
to be elected.
4.3.6. Vacancies created by Executive Committee member resignation or
no-confidence votes prior to completion of the one year term shall have
their position filled by the next ranking EC member. A special election
will then be called to fill the vacancy of the lowest ranking office. If
multiple resignations (voluntary or otherwise) occur at one time, the membership
may call for a special election to fill the vacancies as necessary.
4.3.7. Any member-at-large may initiate a "vote of no-confidence"
for any member of the EC for failure to carry out the responsibilities
of the office, poor representation, or both. After a motion for no-confidence
is seconded, a 50% plus 1 of a quorum of members is required to remove
the individual from office. The vote shall take place during the next regularly
scheduled general meeting. The voting procedure shall be the same as for
the general election.
4.3.8. Members may vote by proxy by either a) assigning their vote to
another member, or b) designating in writing to another member for whom
they wish to vote.
4.3.9. A quorum necessary for voting on GABS elections, and votes of
no confidence shall consist of one-third (1/3) of the eligible membership.
5. Responsibilities of Committee and Representatives
5.1. Committees, headed by a chairman, have the responsibility of conducting
the business of the committee toward the fulfillment of the goals of that
committee.
5.2. Representatives of GABS are delegates to groups associated with
UMBC. The Representative has the responsibility of communicating GABS viewpoints
to the groups they are delegates to. The Representative must also communicate
to GABS the policies and information disseminated by the respective groups.
5.3. Should at anytime a Chairman or Representative not perform their
duties as specified in paragraphs 5.1. or 5.2., respectively, the EC will
be empowered to replace that individual.
6. General Meetings – Procedure
6.1. The frequency and time of the meeting is at the discretion of the
EC as is deemed necessary for efficient operation of business and communications
to the membership.
6.2. Agendas and announcements are the responsibility of the President.
6.3. Members attending a meeting have voting privileges on motions made
during the meeting. Signed proxy votes for absences must be submitted to
a member of the EC before the meeting. Those members choosing not to attend
the meeting, either in person or by proxy, relinquish their right of voice.
7. Charter Amendments
7.1. This charter may be amended to anytime as deemed necessary by the
membership.
7.2. Said amendments require a 2/3 majority vote of 2/3 of eligible
members (as defined in paragraph 2.1.).